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Fixing a presentation gone wrong: Visualbee Guide

Problem #1: Copying images from websites:

Besides the obvious copyright issues, this is almost always a bad idea. It will lower the quality of image to make the file size as small as possible. Thus, when you place this image in your presentation it will not be large enough, so you will stretch it out. As these are raster images, when you enlarge them you will literally pull the image apart.

To fix this: Microsoft makes a large amount of images and clip art available for your use for free, and it’s easy to use. These are usually in a .wmf file format, which is a vector image. Just go to the main menu, and select ‘Insert -> Clip art‘, and if you have an Internet connection you can download any image you want. If you’re looking for something that will set your presentation above the rest there is a very big list of places to get free stock photos.

Problem#2: Losing control your audience:

One of these things is likely to happen when you give your presentation. Either no one will participate. This is the most common one, but it’s not the end of the world.

To fix this: Stay relaxed and confident, pick a couple of people that seem interested and ask a couple of questions. At times this is all it takes to lighten things up a bit.

Or your audience gets engaged and wants to participate. This is good, but you still need to stay in control.

To do this: Keep the conversation to the point. If someone asks you a question that’s not related to the topic ask him to discuss it after the presentation. Stay aware of side conversations, and bring those people back into the main conversation. Don’t be afraid to address members of your audience, either to get them to interact or to get them to pay attention. As long as you keep your temperament even and controlled you’ll be fine.

Problem#3: Fonts gone wrong:

There are times when you pick font sizes and colours that are either too small which is not readable or fonts that are too big and flashy. Or there might be some fonts missing from your computer system.

To fix this:  There are a couple of things you could do. The first is to stick to fonts that are common to most Windows computers. Arial, Times New Roman, Tahoma, and Verdana are some examples of fonts that most Windows computers have loaded. The second way is to tell PowerPoint to embed your fonts. This means that the fonts you use will travel with your presentation, and should eliminate the entire missing font problem.

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Guest Monday, 21 August 2017