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Subscribe to this list via RSS Blog posts tagged in Visualbee Presentation

Get the Best out of PowerPoint and Presentations using Visualbee You must already know by now, how beneficial Visualbee can be when it comes to making high-impact presentations. Here is a short guide to tell you how you can make the best out of your presentation using Visualbee:

Make images fit the Slides:

Using good imagery in your presentation is one of the best moves you can make to get the best out of a presentation. In the case of using a portrait layout of a picture on a landscape oriented slide, the image looks rather out of place surrounded by the slide design theme. One simple trick that Visualbee uses is to change the colour of the slide background to black. When you make the slide background black, the picture seems to be floating on screen. Visualbee knows just how to enhance your slides with pictures.

Avoid using Moving Text on Your Slides:

Try not to use moving text on PowerPoint slides. Well, as much as you might like the ability for your important points to zoom in, or spiral onto the slide, not only is this distracting away from your message, but these "special features" eat into your time. Leave the fancy text manoeuvrings. Visualbee understands this very well and thus instead of messing with your text, it enhances your presentation using unique design templates and other graphics.

Use Slide Master:

Make global changes in slide master. If you are new to PowerPoint, or even a seasoned presenter, look into the use of the slide master to speed up the creation stage of making a presentation. The slide master contains all the features that are at work behind the scenes. By making a change once in the slide master, you don't have to do this same thing individually on each slide. Slide master helps change the font style, colour and size for all slides, add a company logo so that it appears on all slides, change the location of the text placeholders, etc. 

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Master Presentation Tips From Visualbee

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While Visualbee is a great tool to get your presentation to look good in no time, you've got to take your presentations to the next level with these tips. 

Try to have only one point per slide. One or two strong graphic images or a succinct line of text will tell the story better than bullet points, or long paragraph of copy, complex graphics or charts. The audience needs to process what you're saying while at the same time absorbing your slide on the screen. So, rather than one complex slide, instead break it up into multiple slides, each with one main idea. This idea could be represented by a strong image, short phrases or data point.

Make sure you provide enough contrast between your content and the background. A simple background with solid color is best so it won't be distracting or overpowering and drown out your text or main image. The text should also be large enough to see from the back of the room.

Use strong visuals to support your message. Half of our brains are wired to process visual information. Like the old saying goes "a picture is worth a thousand words". So, instead of putting on the words on the slide, move them to the speaker note area or print handouts and instead find a strong image that captures the essence of your message and show that image instead. Otherwise, we tend to read ahead of the speaker and not fully pay attention to what he/she is saying. Use a photo to emotionally connect with the audience, engage them in a total immersive experience.

Always use high quality graphics either custom illustrations (think infographic type of imagery), or photos shot yourself or perhaps purchased professional stock photos (for example through either iStockphoto or ShutterStock). Don't just download an image from some website (beware of copyright issues) and then just stretch a small, low-resolution photo to make it fit your design causing the photo to show pixelation and lose its integrity. Our designers often use lifestyle images of people on the slides we designed for our clients, they tend to help connect with the audience on a more personal and emotional level.

Color evokes emotion...it helps persuade and motivate. Appropriate color usage can increase interest and improve comprehension and retention. Use your approved brand colors to help establish connection with your brand. Use cool colors (blue or green) in the background and warm colors (orange or red) in the foregrounds to make them pop. If you're presenting in a dark and large room, a dark background with light text (white or yellow) will work best. However, if you're presenting in a well lit room, then a light background with dark text should work better (dark background with light text tend to washout in a bright room).

Custom Designed Presentation: Design your own theme and templates, don't just use the standard templates included in PowerPoint. You want your presentation to represent your brand and professional image. Besides your audience expects a unique presentation, not cookie-cutter slides. Professional designed templates are available online or you can find well a qualified presentation company to help with your presentation. There're many great presentation companies out there so choose carefully and be sure to review samples of their past work. Remember, you only have one chance to make one great first impression.

Opening Intro or Animation: Use a short video or animation to engage your audience and get them excited about your presentation. It can be 20-60 seconds long and shouldn't be more than 2-3 minutes. Think of it as a movie teaser to pique the audience interest. You can create the animation in Flash and then insert it into to your PowerPoint presentation. Be sure to add appropriate scripts to help it auto-rewind and refresh the screen.

You can also add a Flash movie to your interior slides to help explain or convey a concept. See how we add interactive navigation menu on the right in our client's slide below to help bring up Google Earth video showing our client's plant location in various cities around the world.

We hope these tips are helpful with your next presentation. If you ever need any help with your preparing a presentation for your next important meeting, our presentation design team will be glad to help. You can check out our presentation design and development services here.

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Top 5 Tips To Plan Your Presentation

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#1 Pick Your Topic:

Selecting a topic is the most crucial step of presentation planning process. The list of topics you can choose from is never-ending. Remember that the topics should be age-appropriate and in good taste.  Choose a topic that fits your knowledge and skill level. If it’s your first time giving a presentation, it is best to pick a topic with which you are familiar. If you are an experienced presenter, then try challenging yourself. Explore a new kind of topic and try to grow and learn.

#2 Gather Information:

After deciding on a topic, do some research and gather information about your topic. Try to learn as much as possible about your topic. The more you know, the more confident you will be when you are giving the presentation and the easier it will be to answer questions.  You can acquire information from several different sources including books, newspapers, internet, etc. Information you gather should be recent and accurate. The most important thing is to gather complete information and to know the source of your information.

#3 Outline your presentation:

 There are many ways of preparing what you will include in your speech. Some people only use outlines, but write out their introduction and conclusion. You should experiment to determine what works best for you. Whichever method you use, start with forming an outline. List the important points you want to state and arrange them in a logical order. Under each main heading, list the details you need to cover.

#4 Play with Visual Aids:

 Visuals can be of various kinds: actual objects, posters, videos, charts, slides, etc. If you are presenting a demonstration, you must have at least one visual aid. Visual aids are used to enhance your presentation. They can add spark to your presentation and help keep the audience’s interest alive. They can help the audience learn faster, understand better, and remember longer. Make sure your visual aid has a purpose and that it is easy to use or show. Visual aids should not overpower your presentation. They should simply reinforce what you are saying.

#5 Practice:

 No matter how much time you spend on all the other steps in planning a presentation, nothing takes the place of practicing. The more you practice, the more comfortable and confident you will be while giving your speech. When you practice, you need to talk out loud, not just in your head. Get in the habit of using complete sentences. Practice the whole presentation at once. This will allow you to see if everything goes smoothly together.

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Designing Your Presentation The VisualBee Way

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While Visualbee can help you to add imagery and structure to your slides to help give you a platform to getting started, there are still tips that go beyond te deign of slides per say. These tips can be listed below

1. Treat Your Audience as King

Your audience is a king. They come to a presentation because they need it.

Design your presentation to meet your audience needs, not just yours. Audiences want to know what is important to them. That’s why you should create a clear, simple and easy to understand presentation.

2. Spread Ideas and Move People

Audiences want to get inspiration from your presentation. They also want to benefit from your thinking. Remember, presentation is not another meeting that gets people bored. It should be able to convey meaning.

Use animation to inspire and help audience understand your message better. Encourage them to act.

3. Help Them See What You Are Saying

A picture is worth a thousand words.

When making a presentation design, ask yourself, what am I trying to communicate?

Brainstorm ideas and replace words with pictures, charts or diagrams. Design a presentation that has a consistent appearance so that every slide will be focused on one single idea. This will help your audience easier to understand what you are saying. Don’t let their attention distracted by puzzling slides.

4. Practice Design Not Decoration

Design is different from decoration.

You are making a good design if you arrange every element consciously for specific communication objectives. Make sure that there is no picture, diagram or text, placed randomly without any purpose.

A design is very different from decoration. Decoration is only an act of adding something to decorate your slides. Unfortunately, often times it makes a presentation slide become complicated and confusing.

90% of a creative process is destructive. This means you need to reduce in order to get the essence of your message.

If you want to display a strong message, focus your statement on specific sentence that represent the main point of your presentation.

And if you want to display a powerful image, enlarge it to show its strength.

5. Cultivate Healthy Relationships

As a presenter, you are interacting with your slides and your audience. Build a good relationship with your audience and reduce your dependency on slides. Remove unnecessary text and focus on main subject.

Your slide serves as a visual communication to your audience.

Extend this function with your style of delivering the presentation. Make eye contact and use a friendly body language. This will develop trust and healthy relationships between you and your audience.

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Practice a lot before you perform. Practice and repetition are very important. It will help you mastering your presentation better and cultivate healthy relationship.

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Less is More: Try to have only one point per slide. One or two strong graphic images or a succinct line of text will tell the story better than bullet points, or long paragraph of copy, complex graphics or charts. The audience needs to process what you're saying while at the same time absorbing your slide on the screen. So, rather than one complex slide, instead break it up into multiple slides, each with one main idea. This idea could be represented by a strong image, short phrases or data point.

 

Make sure you provide enough contrast between your content and the background. A simple background with solid color is best so it won't be distracting or overpowering and drown out your text or main image. The text should also be large enough to see from the back of the room.

Use strong visuals to support your message. Half of our brains are wired to process visual information. Like the old saying goes "a picture is worth a thousand words". So, instead of putting on the words on the slide, move them to the speaker note area or print handouts and instead find a strong image that captures the essence of your message and show that image instead. Otherwise, we tend to read ahead of the speaker and not fully pay attention to what he/she is saying. Use a photo to emotionally connect with the audience, engage them in a total immersive experience.

Always use high quality graphics either custom illustrations (think infographic type of imagery), or photos shot yourself or perhaps purchased professional stock photos (for example through either iStockphoto or ShutterStock). Don't just download an image from some website (beware of copyright issues) and then just stretch a small, low-resolution photo to make it fit your design causing the photo to show pixelation and lose its integrity. Our designers often use lifestyle images of people on the slides we designed for our clients, they tend to help connect with the audience on a more personal and emotional level.

Color evokes emotion...it helps persuade and motivate. Appropriate color usage can increase interest and improve comprehension and retention. Use your approved brand colors to help establish connection with your brand. Use cool colors (blue or green) in the background and warm colors (orange or red) in the foregrounds to make them pop. If you're presenting in a dark and large room, a dark background with light text (white or yellow) will work best. However, if you're presenting in a well lit room, then a light background with dark text should work better (dark background with light text tend to washout in a bright room).

Custom Designed Presentation: Design your own theme and templates, don't just use the standard templates included in PowerPoint. You want your presentation to represent your brand and professional image. Besides your audience expects a unique presentation, not cookie-cutter slides. Professional designed templates are available online or you can find well a qualified presentation company to help with your presentation. There're many great presentation companies out there so choose carefully and be sure to review samples of their past work. Remember, you only have one chance to make one great first impression.

Opening Intro or Animation: Use a short video or animation to engage your audience and get them excited about your presentation. It can be 20-60 seconds long and shouldn't be more than 2-3 minutes. Think of it as a movie teaser to pique the audience interest. You can create the animation in Flash and then insert it into to your PowerPoint presentation. Be sure to add appropriate scripts to help it auto-rewind and refresh the screen.

You can also add a Flash movie to your interior slides to help explain or convey a concept. See how we add interactive navigation menu on the right in our client's slide below to help bring up Google Earth video showing our client's plant location in various cities around the world.

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We hope these tips are helpful with your next presentation. If you ever need any help with your preparing a presentation for your next important meeting, our presentation design team will be glad to help. You can check out our presentation design and development services here.

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Presentations are mostly practiced by students and professionals, and they are a great way to convey ideas as well as educate and convince people. Giving a presentation is not an easy task; it requires substantial research, organization, public speaking skills, and self-confidence. A good presenter has the ability to engage his or her listeners from beginning to end and compel them to take action. Those who wish to learn presentation skills can get training from expert presenters through classes or courses, or they can follow presentation tips that are available on the Internet. Here are some great tips and tricks for effective presentations, as well as links to related websites.

Here are three of our blog posts for presenters.

Public Speaking

Presentation Exercises

Two Minutes

Organizing Your Presentation

Choose an appropriate presentation structure: topical, chronological, classification by categories, problem and solution, or cause and effect.

Divide the body of your presentation into three to five main points.

The conclusion should include a summary of the main points of the presentation and leave the audience with something that is worth remembering and pondering.

Include questions in your presentation, which should be asked once every 10 minutes to engage the audience.

The final slide should contain a message thanking the audience, your contact details, and information about the availability of speaker notes, materials, and feedback tools.

Public Speaking Tips

Avoid slang and jargon.

Use anecdotes and practical examples to make complicated concepts more comprehensible.

Speak in varying tones and pitches to give emphasis to certain words and ideas.

Deliver your speech slowly and clearly.

Make sure that the people sitting at the back of the hall can hear you clearly, but do not speak so loud that it appears as if you are shouting.

Maintain an upright but relaxed posture while you are speaking, and do not lean forward or backward.

Leave your arms on the podium or by your sides when you are not using them to make gestures.

When gesturing, make sure that it is natural and spontaneous.

Maintain eye contact with the audience.

Wear clothes with simple cuts and neutral tones, and make sure that they are comfortable.

Presentation Design

Do not overload slides with a lot of text.

Use the PowerPoint Notes to remind yourself what to say when a certain slide is being shown.

Prepare a Table of Contents slide with the “Summary Slide” feature.

Include a slide that shows your company logo.

Arrange slides according to topics.

Try to make the length of text lines similar throughout the slide.

Recommended font for slide title is San Serif, and font size should be 44.

Font size for subtitles should be 28 to 34, with bold font.

Use dark font over light background and light font over dark background to enhance clarity.

Use graphics only when appropriate.

You can press “W” or “B” to clear the screen temporarily during your presentation, and resume the presentation by pressing “Enter”.

Charts, Facts, and Statistics

Use as few numbers as possible during your presentation, preferably, no more than 12 numbers, because they can cause confusion.

Try not to use more than one number in a sentence.

Round numbers up to the nearest whole number.

If you are showing sales statistics, you should concentrate on one market throughout your presentation.

Use a smaller font to cite sources for statistics.

Label all your charts clearly.

Use elements from drawing toolbar to create more attractive charts.

Numbers in charts can be difficult to view and understand.

Try to find ways other than columns and rows to present your data.

Take note that PowerPoint automatically deletes portions of charts imported from Excel, leaving only about 5 inches on the left.

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Visualbee: A Usage Guide

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Visualbee is very simple to use and can be a boon to your Powerpoint woes. This guide will show you how to use Visualbee to enhance your presentations.

You start off with putting down your slide content (text) in bullet points. Preferably precise and organized to begin with. Once you are done with this, clicking the Enhance Presentation button brings up different styles, categorised by different industries and artistic themes. As you may have noticed, we do have a paid version of Visualbee, however the free version still allows you to choose from a limited (but still varied) selection of styles, with the full range being unlockable upon upgrading to the premium or enterprise versions.

Once you've chosen your style, Visualbee very quickly converts all of your slides and provides a preview of what each one will look like. You can modify each enhanced slide by cycling through a few different layouts and by cycling through a images to illustrate the slide.

If you're happy with your results we would seriously recommend switching to the premium version. Once you're happy with the makeover, you can save the new presentation and continue editing it in Powerpoint if you want.
In case you're not particularly happy with the presentation that visulbee gives you, you could try a few things to make it better

• Try changing around the words or phrases you have used in your slides to more closely match generic searches for the same
• You could also use the Visualbee modified presentation as a platform to do much more with your slides, so once you have it, you could spend a lot more time to customize it to better suit your interests.
• You could also search Visualbee's database of images to custom select images and replace the ones Visualbee has found for you

We sincerely hope that Visualbee helps you in making better high impact presentation faster. If you still have any issues, please leave us some comments and we will be happy to guide you on improving your experience.

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In the previous two sections of this series, Visualbee carefully picked up some of the most noteworthy examples of great presentations and we are back here with some more. These high impact presentations are not just beautifully presented, but their message comes across very clearly with the help of great figurines. If you too want presentations that make an impression on your audience, then you might want to take inspiration from these astounding examples:

All consultants are EVIL:

Here is a splendid example of a fun and engaging presentation which people are sure to remember. A very cool WAKSTER Limited presentation, this one does not fail to grab the viewer’s attention. Some people think all consultants are evil and they offer a lot of reasons why. This presentation takes a humorous look at some of the reasons to why people hate consultants and then makes suggestions on how to recognize the consultants that can actually make a difference. The expressions from the figures are amazing but the positioning of the text on the slides makes the slides and the story even stronger.

Social Media strategy:

Here is a phenomenal use of images to explain the concept of social media strategy. A very inspiring example of a well done presentation, it is an excellent introduction to social media channels. Visualbee too aims at providing an amazing explanation of your concepts through a nicely built presentation. With big self-explanatory pictures and minimal text, this presentation interests the audience with its visuals. 

Simplify your future:

This presentation is simple and effective and doesn’t fail to leave a mark. With just 13 slides, this presentation gives audience the key to simplifying the future. The background images and color contrasted text used gives the presentation a peaceful touch.

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So here were a few more examples of high-impact presentations to help you stir your creativity. Focus on your presentation and content and leave the designing up to Visualbee as we will bring life to your presentation and make them just as amazing as these ones. Keep watching this space for more great examples.

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