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Subscribe to this list via RSS Blog posts tagged in Visualbee Tool Successful Presentation

Get the Best out of PowerPoint and Presentations using Visualbee You must already know by now, how beneficial Visualbee can be when it comes to making high-impact presentations. Here is a short guide to tell you how you can make the best out of your presentation using Visualbee:

Make images fit the Slides:

Using good imagery in your presentation is one of the best moves you can make to get the best out of a presentation. In the case of using a portrait layout of a picture on a landscape oriented slide, the image looks rather out of place surrounded by the slide design theme. One simple trick that Visualbee uses is to change the colour of the slide background to black. When you make the slide background black, the picture seems to be floating on screen. Visualbee knows just how to enhance your slides with pictures.

Avoid using Moving Text on Your Slides:

Try not to use moving text on PowerPoint slides. Well, as much as you might like the ability for your important points to zoom in, or spiral onto the slide, not only is this distracting away from your message, but these "special features" eat into your time. Leave the fancy text manoeuvrings. Visualbee understands this very well and thus instead of messing with your text, it enhances your presentation using unique design templates and other graphics.

Use Slide Master:

Make global changes in slide master. If you are new to PowerPoint, or even a seasoned presenter, look into the use of the slide master to speed up the creation stage of making a presentation. The slide master contains all the features that are at work behind the scenes. By making a change once in the slide master, you don't have to do this same thing individually on each slide. Slide master helps change the font style, colour and size for all slides, add a company logo so that it appears on all slides, change the location of the text placeholders, etc. 

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Master Presentation Tips From Visualbee

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While Visualbee is a great tool to get your presentation to look good in no time, you've got to take your presentations to the next level with these tips. 

Try to have only one point per slide. One or two strong graphic images or a succinct line of text will tell the story better than bullet points, or long paragraph of copy, complex graphics or charts. The audience needs to process what you're saying while at the same time absorbing your slide on the screen. So, rather than one complex slide, instead break it up into multiple slides, each with one main idea. This idea could be represented by a strong image, short phrases or data point.

Make sure you provide enough contrast between your content and the background. A simple background with solid color is best so it won't be distracting or overpowering and drown out your text or main image. The text should also be large enough to see from the back of the room.

Use strong visuals to support your message. Half of our brains are wired to process visual information. Like the old saying goes "a picture is worth a thousand words". So, instead of putting on the words on the slide, move them to the speaker note area or print handouts and instead find a strong image that captures the essence of your message and show that image instead. Otherwise, we tend to read ahead of the speaker and not fully pay attention to what he/she is saying. Use a photo to emotionally connect with the audience, engage them in a total immersive experience.

Always use high quality graphics either custom illustrations (think infographic type of imagery), or photos shot yourself or perhaps purchased professional stock photos (for example through either iStockphoto or ShutterStock). Don't just download an image from some website (beware of copyright issues) and then just stretch a small, low-resolution photo to make it fit your design causing the photo to show pixelation and lose its integrity. Our designers often use lifestyle images of people on the slides we designed for our clients, they tend to help connect with the audience on a more personal and emotional level.

Color evokes emotion...it helps persuade and motivate. Appropriate color usage can increase interest and improve comprehension and retention. Use your approved brand colors to help establish connection with your brand. Use cool colors (blue or green) in the background and warm colors (orange or red) in the foregrounds to make them pop. If you're presenting in a dark and large room, a dark background with light text (white or yellow) will work best. However, if you're presenting in a well lit room, then a light background with dark text should work better (dark background with light text tend to washout in a bright room).

Custom Designed Presentation: Design your own theme and templates, don't just use the standard templates included in PowerPoint. You want your presentation to represent your brand and professional image. Besides your audience expects a unique presentation, not cookie-cutter slides. Professional designed templates are available online or you can find well a qualified presentation company to help with your presentation. There're many great presentation companies out there so choose carefully and be sure to review samples of their past work. Remember, you only have one chance to make one great first impression.

Opening Intro or Animation: Use a short video or animation to engage your audience and get them excited about your presentation. It can be 20-60 seconds long and shouldn't be more than 2-3 minutes. Think of it as a movie teaser to pique the audience interest. You can create the animation in Flash and then insert it into to your PowerPoint presentation. Be sure to add appropriate scripts to help it auto-rewind and refresh the screen.

You can also add a Flash movie to your interior slides to help explain or convey a concept. See how we add interactive navigation menu on the right in our client's slide below to help bring up Google Earth video showing our client's plant location in various cities around the world.

We hope these tips are helpful with your next presentation. If you ever need any help with your preparing a presentation for your next important meeting, our presentation design team will be glad to help. You can check out our presentation design and development services here.

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Visualbee's Guide Notes on Presentation Making

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Giving a presentation is a huge and scary responsibility. You are the only one who can avoid boredom by PowerPoint for your audience. Most of us often get stuck you’re your presentations because we are not sure how to go about it. Thankfully, several tips, tools, and other resources provided by Visualbee can help you take your slides up a notch and make them more professional and captivating. Visualbee presents to you a step by step guide you can go through every time you get stuck with your presentation 

Organise your presentation beforehand:

The best way to avoid getting stuck up is planning your presentation beforehand. Plan everything you want to include in your presentation. Work on your speech and slides beforehand to avoid last minute problems and panic.

The first slide:

The first slide should announce the title of your presentation, the event and date, and your name and position. Many speakers miss off some of this basic information and then weeks later the audience is not clear who made the presentation or when. You should try to make the title catchy, so that you immediately have the interest of your audience. A challenging question works well or you can use the play of words.

The second slide:

The second slide should capture the attention of your audience. It could be the main scheme of your presentation or some conventional idea that you wish to challenge or a relevant or witty quote from a leader in your field. If it is amusing or controversial or both, it will just add spice to your presentation.

The third slide:

The third slide should set out the structure of your presentation. The default structure should consist of all the themes that you intend to discuss.

• Each theme should be the subject of a small number of slides:

 A good working idea is that three slides for each theme are about right.

• Each slide should have a clear and relevant heading:

 A question is often a good way of winning attention - but, in that case, make sure you answer the question in the body of the slide.

• Each slide should contain around 25-35 words:

Unless it is a quote or contains an illustration, use limited text. Too many words and your audience will have problems reading the material. Too few words and you're likely to be flashing through the slides and spending too much time clicking the mouse.

• Make appropriate use of pictures:

It's a very clever idea to break up text with illustrations and we all very well know a picture is worth a thousand words.

• Make appropriate use of anecdotes:

A short story or case study will act as an effective illustration of a point. Add life to your presentation so people remember it.

The last slide:

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The last slide should display all the necessary contact details which must include e-mail address plus the web site, Facebook page and Twitter address of your organisation and any other personal website or blog if you own one.

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How To Make a Successful Presentation

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A successful presentation is one with influential and excellent information that people can benefit from in the future. A good presentation can be used to attract clients, build business relationships or secure investments. A successful presentation enlightens the audience properly, answers the spectators’ questions and guides them towards a suitable decision. While tools like Visualbee can go a long way in helping you take care of the aesthetics of your presentation slides, It is not difficult to give a successful presentation provided you know just the right tricks. Here, we have some ways for you to make your presentation a hit:

·       Anticipate your audience’s reaction: 

How might they react to your subject content or your views? Foresee their questions and frame answers ahead of time to help you feel more comfortable and prepared. We’ve all heard the old saying that people fear public speaking more than death. Public speaking skills can be incredibly helpful to your presentation while answering your audience and facing them. Learn what your audience already knows about. You should know how much does your audience already know about your topic? Prepare your content and language to the same level.

·       Be clear and determine how long your presentation should be:

Shorter is always better than long. Consider how much time you need to explain yourself and keep this in mind as you go about your presentation. Clearly characterize the presentation main aim. What do you want the audience to go home with at the end of your presentation / speech?  Gain and hold their attention to the fullest. Think of good ways to make your presentation interactive and interesting.

·       Manage your time:

Place handouts and the sign-in sheet on a table near the entry so that the audience can easily access them. Begin Presentation on time. Watch the clock or appoint someone to do so for you. Give scheduled breaks as planned. Keep the presentation to a respectful time, as not to overwhelm the audience with too much information and take up too much of their time.

·       PowerPoint Presentation:

Create a visual presentation, since people always remember information that is accompanied by visuals. Use slides to explain your content. Limit the points on each slide to two or three facts.  Use charts and graphs to highlight important figures and trends. Use charts and graphs clearly and provide sources for your references.

Take care of the first three points and we are here to look after the fourth one. Visualbee can transform your presentation in a single click. Be clear with these few points and your presentation is definitely going to be a successful one.

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