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Get the Best out of PowerPoint and Presentations using Visualbee You must already know by now, how beneficial Visualbee can be when it comes to making high-impact presentations. Here is a short guide to tell you how you can make the best out of your presentation using Visualbee:

Make images fit the Slides:

Using good imagery in your presentation is one of the best moves you can make to get the best out of a presentation. In the case of using a portrait layout of a picture on a landscape oriented slide, the image looks rather out of place surrounded by the slide design theme. One simple trick that Visualbee uses is to change the colour of the slide background to black. When you make the slide background black, the picture seems to be floating on screen. Visualbee knows just how to enhance your slides with pictures.

Avoid using Moving Text on Your Slides:

Try not to use moving text on PowerPoint slides. Well, as much as you might like the ability for your important points to zoom in, or spiral onto the slide, not only is this distracting away from your message, but these "special features" eat into your time. Leave the fancy text manoeuvrings. Visualbee understands this very well and thus instead of messing with your text, it enhances your presentation using unique design templates and other graphics.

Use Slide Master:

Make global changes in slide master. If you are new to PowerPoint, or even a seasoned presenter, look into the use of the slide master to speed up the creation stage of making a presentation. The slide master contains all the features that are at work behind the scenes. By making a change once in the slide master, you don't have to do this same thing individually on each slide. Slide master helps change the font style, colour and size for all slides, add a company logo so that it appears on all slides, change the location of the text placeholders, etc. 

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Master Presentation Tips From Visualbee

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While Visualbee is a great tool to get your presentation to look good in no time, you've got to take your presentations to the next level with these tips. 

Try to have only one point per slide. One or two strong graphic images or a succinct line of text will tell the story better than bullet points, or long paragraph of copy, complex graphics or charts. The audience needs to process what you're saying while at the same time absorbing your slide on the screen. So, rather than one complex slide, instead break it up into multiple slides, each with one main idea. This idea could be represented by a strong image, short phrases or data point.

Make sure you provide enough contrast between your content and the background. A simple background with solid color is best so it won't be distracting or overpowering and drown out your text or main image. The text should also be large enough to see from the back of the room.

Use strong visuals to support your message. Half of our brains are wired to process visual information. Like the old saying goes "a picture is worth a thousand words". So, instead of putting on the words on the slide, move them to the speaker note area or print handouts and instead find a strong image that captures the essence of your message and show that image instead. Otherwise, we tend to read ahead of the speaker and not fully pay attention to what he/she is saying. Use a photo to emotionally connect with the audience, engage them in a total immersive experience.

Always use high quality graphics either custom illustrations (think infographic type of imagery), or photos shot yourself or perhaps purchased professional stock photos (for example through either iStockphoto or ShutterStock). Don't just download an image from some website (beware of copyright issues) and then just stretch a small, low-resolution photo to make it fit your design causing the photo to show pixelation and lose its integrity. Our designers often use lifestyle images of people on the slides we designed for our clients, they tend to help connect with the audience on a more personal and emotional level.

Color evokes emotion...it helps persuade and motivate. Appropriate color usage can increase interest and improve comprehension and retention. Use your approved brand colors to help establish connection with your brand. Use cool colors (blue or green) in the background and warm colors (orange or red) in the foregrounds to make them pop. If you're presenting in a dark and large room, a dark background with light text (white or yellow) will work best. However, if you're presenting in a well lit room, then a light background with dark text should work better (dark background with light text tend to washout in a bright room).

Custom Designed Presentation: Design your own theme and templates, don't just use the standard templates included in PowerPoint. You want your presentation to represent your brand and professional image. Besides your audience expects a unique presentation, not cookie-cutter slides. Professional designed templates are available online or you can find well a qualified presentation company to help with your presentation. There're many great presentation companies out there so choose carefully and be sure to review samples of their past work. Remember, you only have one chance to make one great first impression.

Opening Intro or Animation: Use a short video or animation to engage your audience and get them excited about your presentation. It can be 20-60 seconds long and shouldn't be more than 2-3 minutes. Think of it as a movie teaser to pique the audience interest. You can create the animation in Flash and then insert it into to your PowerPoint presentation. Be sure to add appropriate scripts to help it auto-rewind and refresh the screen.

You can also add a Flash movie to your interior slides to help explain or convey a concept. See how we add interactive navigation menu on the right in our client's slide below to help bring up Google Earth video showing our client's plant location in various cities around the world.

We hope these tips are helpful with your next presentation. If you ever need any help with your preparing a presentation for your next important meeting, our presentation design team will be glad to help. You can check out our presentation design and development services here.

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Succeed At Your Presentation: Visualbee Tips

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We have all noticed speakers with unconscious habits such as adjusting their clothes, playing with their ring, or playing with their fingers while speaking or giving a presentation. When you're giving a presentation or speaking in public, you should avoid doing anything that might be considered distracting, annoying, or offensive by your audience. Also, your PowerPoint presentation if gone wrong can turn out to be a big mistake of your career. So what exactly should you not do? Here is Visualbee to guide you through it:

DO NOT Read Your Slides To The Audience:

It is possible to listen and read at the same time, though it is not possible to talk about something else, while reading out loud at the same time. This signifies that your audience will have already read whatever is on your slide before you do. There is no need to make your audience re-hear what they have already read. Use your slides to emphasize or prove your point, not to deliver them. Put your notes and what to read aloud on the presenter view. You’ll seem more knowledgeable when you cite something that isn’t up on the slide.

DO NOT Clutter up your slides:

With PowerPoint it is very easy to add graphics, videos, animations, fonts, WordArt, sounds, graphs, boxes, bullets, colours, backgrounds, transitions. With all of the great new features it is very easy to clutter up a slide with so much wiz and bang that your audience will never be able to absorb it all, let alone appreciate your point. Use the PowerPoint Slide Rule of 3+1+1. You can have up to 3 different elements on any one slide plus one “background” item plus one flash item.

DO NOT use Worthless Graphics, Images, Graphs, WordArt, SmartArt, etc.:

PowerPoint comes loaded with a lot of amazing ways to brighten up your presentation with Do not, under penalty of mockery, use unrelated visuals on your slides just to make them look less dull. Make your images count. A picture is worth a thousand words, take advantage. Always use graphical elements as “proof.” Visualbee helps you with such tasks by selecting the right images for your slides.

DO NOT Use Wrong Hand Gestures:

Arms folded across Your Chest, hands folded across your body, hands behind your back, hands on your hips, hands in your pockets are some hand gestures that give the impression that you are nervous and fidgeting. Folding your arms just doesn't look good. It suggests to people that you're closed off.

These were some of the most important DO NOTS one must remember while delivering presentations. Keep watching this space for more tips to improve your presentation skills.

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TOP 5 WAYS TO MAKE A GREAT PRESENTATION

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PowerPoint presentations are one of the best ways to support a speech, visualize concepts or direct attention on a particular subject. However, a bad presentation can result in the opposite. Badly designed slides with too much text or bad graphics can distract or worse, annoy the audience. Since Visualbee is dedicated to the cause of improving the design on your slides, we bring you a short guide that will help you design presentations with a professional look and concise content:

Make original slides:

Do not copy your slides from different sources on the internet. Try to make the design very basic and simple and pick an easy to read font. Carefully select font sizes for headers and text. Remember to add highlights, such as images or flow charts, etc. Beautify your presentation narrowly but nicely. Don’t let the design overshadow your message.

Practice:

A well-prepared and enthusiastic speech will help you to get to your audience. There are a few things that need to be considered for a good presentation. Be thorough with your slides and speak freely. Be confident, loud and clear. Don’t speak too fast and maintain eye contact with the audience. Also remember to dress appropriately. Business formal wear is always appropriate to wear.

KISS:

Keep IStraight and Simple. Mention keywords only. Remember that your slides are only there to support, not to replace your speech. Explain your data and only highlight keywords through your slides. If you read your slides, the audience will get bored and stop listening.

Add Images

Have more images in your slides than text. But do not use images to decorate! Images can be used to complement your message. Use images to visualize your presentation. A picture can say more than a thousand words. Tools like Visualbee understand exactly how to use images to enhance a PowerPoint presentation. Animations too can also prove to be powerful tools to explain concepts. A good animation can make the message stick with your audience.

Don’t be silly and focus on your target:

Use animations and media sparingly. Use animations to clarify a model or emphasize an effect. Your target that is your audience, defines the content of your presentation. For example, you won’t be able to teach school kids about the complicated matters of economy. However, you may be able to explain what economy is in the first place and why it is important.

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